Support in project planning and design for activities with implementing partners, including contributing to the preparation of budget, project and work plans Support the Programme Manager(s) in the maintenance of programme tools including updating them on regular basis.
Provide support and guidance to field team and help in coordination of various field activities
With support of the Programme Assistant, ensure timely delivery of the programme materials to field
Review and approve the payments of Mobile money for BLF beneficiaries
Maintain and regularly update filing systems for the project
Take notes and prepares agendas, notices, minutes and resolutions for internal/external meetings, workshops, and distribute to appropriate staff
Serve as child protection and safe guarding focal point person for the BLF programme
Ensure all staff are trained on safeguarding and child protection
Ensure the project comply with safeguarding and protection principles including signing the CP policies and reporting
Human Resource Management
Reviewing and filing employment applications in order to evaluate qualifications or eligibility of applicants. Support in all the recruitment and selection process, including advertisement, shortlisting and interviewing.
Prepare contracts, appointment letters, transfer letters and any other related correspondence
Develop and implement comprehensive induction and probationary monitoring processes
Ensure that HR related Files (hard and electronic) are kept confidential and updated in line with the policies and regulations of the organisation.
Respond to personnel issues or escalate them appropriately
Compile, record and control the implementation of annual leave plans, and maintains appropriate record for all leaves
Managing and maintaining contracts, personnel files and other employee information and up to date personal records for all employees and consultants in accordance with legal requirements and Ed Dev Trust policies and proceduresincluding timesheet.
Assist in implementing the Human Resource policies and Procedures Regularly file the
Performance evaluation documents
Ensure the staff IDs and business cards are prepared for all new staff
Ensure that RSSB and RRA issues are timely handled
Office Management
Ensure general building facilities, health & safety and security of the office is properly handled
Approve the ordering of necessary goods and services for the office
Assist in preparation of conferences/workshops where necessary
Maintain contract renewals register for service agreements, maintenance agreements, lease agreements, hire agreements etc.
Ensure all renewals are reviewed in a timely manner for ongoing effectiveness, value and need.
Take up any other responsibilities assigned by the Programme Manager
Knowledge
Holder of a bachelor’s Degree or equivalent in management, education, Project management or related fields A professional qualification in project management and/or education is an asset
A thorough understanding of Rwandan labour law and Human resources management principles
Experience:
At least 5 years’ experience in programme management and/or coordination
Proven experience in human resources management
Experience working with local government authorities
Experience with child protection and safeguarding is essential
Strong organizational skills, ability to take initiative and solve problems/deliver results on time
Experience of establishing strong working relationships with colleagues within and from different organizations and cultures
Ability to work as part of a team
Experience serving in administration position desired
Skills:
Analytical skills
Problem solving
Ability to work in a multidisciplinary and multicultural environment
Strong team-building and motivational skills
Proficiency in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, internet
Excellent knowledge of written and spoken English
Ability to liaise with line manager to ensure the effective management of workload
Ability to prioritise workload and deal with multiple requests and work activities at any given time.