Job Posting Title:
HUMAN RESOURCE OFFICER, ECOSOCC SECRETARIAT
Job Summary
The Human Resource Officer is the focal person to handle all HR matters at the level of the Secretariat, in the
areas of planning staffing, handling recruitment of staff, employee contract management, managing and leading
staff performance evaluation processes, staff benefits administration, leave, employee relations (discipline and
grievance handling), advising management and staff on AU staff rules and regulations as well as guiding the
office on the implementation of same and HR related policies and procedures.
Project
4. Main Duties and Responsibilities:
Under the direct supervision of the Administration and Finance Unit Head, he/she will be responsible for the
following:
Within delegated authority, the Human Resources Officer will have the following responsibilities pertaining to the
support of all categories of staff:
• Coordinate Human Resources Services such as recruitment, contract management of local and
international staff, performance management, skills development, leave management and the management of
staff conduct and behavior
• Handles human resource planning and implementation of same in planning and coordinating
recruitment activities.
• Takes appropriate action in issues related to staffing issues of the Bureau;
• Act as focal person in the provision of staff welfare (e.g. insurance, coordinating arrangement of medical
services, counselling services and others).
• Provides advice and support to managers and staff on human resources related matters.
• Monitors and ensures the implementation of human resources policies, practices and procedures in
field missions
• Develops deep understanding of the AU Staff Rules and Regulations as well as other administrative
instructions and provides advice on interpretation and application of policies, regulations and rules.
Tasks
• Keeps abreast of developments in various areas of human resources.
• Prepares reports and participates and/or leads special human resources projects.
• Provides advice on salary and related benefits, travel, and social security entitlements.
• Provides advice on interpretation and application of policies, regulations and rules.
• Assists in preparing policy papers, position papers and briefing notes on various issues related to
human resources.
• Supervises the local implementation of the performance management system i.e. ensures the
development of individual work plans and periodic evaluation of performance, production and timely submission
• Follows up the contract expiry and renewal schedule of staff and coordinate the renewal of same
• Administers the leave management system
• Administers and provides advice on salary and related benefits and entitlements;
• Produces monthly payroll information for implementation of payroll changes.
• Provides induction, orientation and briefing to new staff members;
• Identifies and analyzes staff development and career support needs and assists with the design of
programmes to meet identified needs;
• Supervises the maintenance of the human resources filing system;
• Supervises the activities of the administrative support team i.e. transport team (Drivers) and cleaning
services.
• Perform any other duties as directed by supervisor(s)
5. Qualification and work experience required:
• A Bachelor degree in Human Resources Management, Business Management/Business Administration
or Public administration, or related fields in Social Sciences and 3-4 years relevant work experience. A
combined experience in Government, NGO or similar multilateral, regional or international institution will be a
good advantage
OR
• A Diploma level qualification in the above fields and 5 years relevant work experience in the types of
organizations listed above.
• Experience in handling a stand-alone HR role
• Experience as a middle level manager/supervisor in HR will be advantageous
• Membership of a recognized professional HR body or additional academic qualification in a relevant
area of study (see above) is an added advantage.
6. Skills and Knowledge
Technical Competence:
• Knowledge of and deep understanding of the HR standard practices, procedures and technicalities
• Very good understanding, knowledge and capacity to interpret and implement the provisions of the AU
Staff Regulations and Rules, policies, administrative guidelines etc.
• Excellent drafting and reporting skills;
• Ability to undertake studies and analytical skills associated with good decision-making.
• Experience in recruitment activities, reviewing terms of reference, skill and requirement sets,
interviewing and selection
• Very good knowledge of contract management and administration
• Very good understanding and knowledge of HR technicalities including but not limited to HR planning,
job analysis and evaluation, pay scale and benefits administration, staff welfare management, management of
employee relations, staff development activities etc.
• Ability to undertake studies; make analysis of cases and propose workable solutions in accordance with
the relevant procedures and rules;
Requirements
Strategic insight:
• Very good strategic insight to enable the Secretariat set up HR plans and actions targeted towards the
strategic direction and goals of the office
Computer skills:
• Excellent capacity to work on office computer applications, well versed in the use of the Internet, MS
Power Point, MS Excel and MS Word.
• Strong practical knowledge and experience in using SAP HR Module are essential.
Communication and knowledge sharing:
• Excellent oral and written communication skills. The ideal candidate should be able to communicate
with influence. Very good drafting skills.
• Readiness to share information and knowledge at all times, drive for results and continuous
improvement;
• Ability to collaborate and share communication confidently
• Excellent reporting skills.
• Good facilitation and presentation skills
• Readiness to share information whenever required, drive for results and continuous improvement;
• Able to develop others, transfer knowledge.
Behavioral competencies:
• Very good listening, negotiating, influencing, mediating and problem solving skills
• Ability to develop trust, apply and institutionalize integrity; demonstrate impartiality
• Demonstrates good decision-making skills.
• Able to value confidentiality
• Demonstrate professionalism and transparency
• Able to effectively work in a multi-cultural environment.
• Excellent interpersonal skills and ability to build effective working relationships both internally and
externally; able to communicate the AU values of respect to diversity and team work;
• Excellent sense of accountability and compliance;
• Able to drive change, help others to adapt to same; demonstrates readiness to generate ideas to
develop best approaches;
• Able to work under pressure, particularly as a professional civil servant in a multi-cultural environment.
Innovation and creativity:
• Ability to come up with an innovative working system and to think and promote implementation, in
communication with those concerned; ability to use the ‘thinking outside the box’ approach in one’s work.
• Inclined towards promoting and achieving excellence.
7. Languages Requirement
Proficiency in one of the African Union working languages (Arabic, English, French and Portuguese) is required.
Knowledge of one or more of the other AU working languages would be an added advantage.
8. Tenure of Appointment
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve
months will be considered a probationary period. Thereafter the contract shall be renewable every two years
subject to good performance and deliverables.
9. Gender Mainstreaming
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
10. Least Representative Countries
Candidates from the following least represented countries are encouraged to apply: Eritrea, Central African
Republic, Cape Verde, Comoros, Congo (DRC), Djibouti, Equatorial Guinea, Liberia, Mauritania, Namibia,
Sahrawi Arab Republic, Madagascar, Sao Tome and Principe, Seychelles and Somalia.
11. Remuneration
Indicative basic salary of US $31,073.00 (P2 Step 1) per annum plus other related entitlements e.g. Post
adjustment 44% of basic salary, Housing allowance $ 16,819.80 per annum and education allowance (100% of
tuition and other education related expenses for every eligible dependent up to a maximum of US$ 10,000.00
per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally
recruited staff.
How to apply
Applications must be made through the AUC E-recruitment Website
http://www.aucareers.org no later than 24 June 2019
1. Attach detailed and updated curriculum vitae/resume including three (3) referees with good knowledge.
Of candidate’s work, please, provide referees’ contact details – telephone and e-mail addresses.
2. Copy of valid passport.
3. Certified copies of educational qualifications – degrees, diplomas and certificates, where applicable (Not
4. More than 5 Documents in PDF Format, and not exceeding 1 MB).
4. Please be aware that only complete applications will be considered.
5. Please note that only shortlisted candidates will be contacted
Applications are pre-screened by the system according to the published requirements of the job opening on the
basis of the information provided in the application. In relation to the requirements of the job opening, applicants
must provide complete and accurate information pertaining to their qualifications, including their education, work
experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate
applications may render that applicant ineligible for consideration for the job opening. Initial screening and
evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be
amended following submission. Candidates under serious consideration for selection will be subject to a
reference-checking process to verify the information provided in the application.
Follow the “Aplly” Button to read the full job opening on the African Union’s website.
Tagged as: African Union, ECOSOCC, Zambia
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