Finance and Administration Manager – Liberia

International Foundation for Electoral Systems

Liberia, West Africa
  • Full Time

Project Description:

IFES is seeking a Finance and Administration Manager for an anticipated elections-focused program in Liberia, contingent upon receipt of funding. The Finance and Administration Manager will be responsible for overseeing all aspects of financial management, procurement, and operations, including systems implementation, budgeting, expenditure tracking, and financial reporting. The Finance and Administration Manager willalso be responsible for ensuring the project’s compliance with both IFES and USAID policies, procedures, rules and regulations. The Finance and Administration Manager will lead budget development and monitoring, award monitoring and compliance, procurement, and logistics for IFES in the field.Job Responsibilities:

  • Lead all project finance and operations, including general administrative processes, financial management, procurement, accounting, and logistics;
  • Establish and maintain sound and transparent accounting and fiscal control procedures;
  • Ensure compliance of financial and operations systems with IFES policies and procedures, USAID rules and regulations, and local laws;
  • Develop, analyze and monitor program budgets;
  • Monitor and track wire transfer requests and expenditures against budgets and support budget realignments as needed;
  • Manage project procurement processes in accordance with IFES policies and applicable regulations;
  • Liaise between IFES headquarters and the field office on financial and procurement matters;
  • Regularly analyze and forecast project expenses;
  • Advise senior leadership on financial and operations-related matters;
  • Support preparation of annual and quarterly financial and accrual reports for donors;
  • Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID;
  • Liaise with internal and external auditors in the review of project financial management;
  • Supervise and train other project-based administrative, finance, and procurement, staff.Qualifications:
  • Bachelor s degree in Accounting, Finance, Business Administration or related field required; Master’s degree preferred;
  • At least eight (8) years of relevant experience in administrative and financial management, including overseeing the finance and operations of projects in complex operating environments;
  • Experience working in Africa;
  • Professional level of oral and written fluency in English;
  • Familiarity with USAID rules and regulations on financial management and procurement is required; Knowledge of Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control principles;
  • Ability to maintain and apply strong internal controls for finance and procurements;
  • Demonstrated experience with developing and managing budgets;
  • Relevant skills in automated accounting software systems and database spreadsheets;
  • Experience training and mentoring finance and operations staff;
  • Experience with financial management of projects that utilize rapid resource mobilization;
  • Demonstrated ability to create and maintain effective working relations with international donor agencies, electoral management bodies, and government stakeholders;
  • Demonstrated leadership qualities, depth and breadth of financial management expertise;
  • Relevant computer software skills and familiarity with accounting software (including, at a minimum, the standard applications in MS Office);
  • Excellent interpersonal skills and experience establishing and maintaining good relationships with a wide variety of professionals and organizations; and
  • Experience using and training other staff on QuickBooks.

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

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