Grade: G5
Vacancy no.: DC/ABIDJAN/GS/2020/05
Publication date: 09 June 2020
Application deadline (midnight Abidjan time): 30 June 2020
Job ID: 3856
Department: RO-Africa
Organization Unit: RO-Africa
Location: Abidjan
Contract type: Fixed Term
Contract duration: One Year
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
*The recruitment process for General Service positions is subject to specific local recruitment criteria.The ILO may only offer a contract to Ivorian citizens.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. .
The position is within the development cooperation project STRENGTHEN 2 located in the Development and Investment (DEVINVEST) Branch, Employment Policy Department of the International Labour Office (ILO) (Geneva) with activities decentralized to the Regional Office for Africa. The Finance and Administrative Assistant will provide efficient financial and administrative support to all activities in the project both in HQ and in ROAF.
The ILO and EC have agreed upon a technical cooperation project that provides technical assistance to EU services, including EU Delegations in Africa and partner countries on the thematic of the employment impact assessment of EU financed investments.
The main purpose of the position of the Administrative and Finance Assistant is to offer financial and administrative assistance, including preparing financial transactions in the IRIS system to all activities in the project both in HQ and in ROAF.
As a team member, the incumbent provides routine operations with responsibility for performing, completing and overseeing a range of operational, financial and administrative support services in an efficient, effective and client-oriented manner. These relate to the delivery of administrative and office support, HR, finance and travel and logistics, and require the use of the enterprise resource planning (ERP) system. The incumbent plays a key role, demonstrating considerable judgment, in ensuring transparency in the correct application, interpretation and adaptation of established rules, regulations, policies, procedures and guidelines. The incumbent evaluates and proposes solutions to difficult situations and provides inputs into the design and development of improved operational support services and delivery processes.
The position works under the supervision of Chief Technical Advisor (CTA)/ Project Manager. Supervision received is focused on the timeliness of process execution and the quality of outputs. The incumbent works with a moderate degree of independence. Work is reviewed for correctness in application of financial rules and regulations, policies and procedures.
Reporting line
The Administrative and Finance Assistant will report to the CTA/Project Manager of the project, under the overall supervision of Director of the Regional Office for Africa and Sr. Coordinator Structural Transformation in the Development and Investment (DEVINVEST) Branch, Employment Policy Department. The Administrative and Finance Assistant will be jointly supervised by the Development and Investment Branch as well as the Regional Office for Africa.
In accordance with the needs and priorities of the project where the position is located, the incumbent will provide services from among the following duties for both teams in HQ and ROAF:
Completion of secondary school education supplemented by a training in an area related to accounting and/or finance, general administration and office support from a recognized commercial school or equivalent.
Minimum of five years of general administrative and operational support work experience.
Excellent command of French and a good working knowledge of English.
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
Tagged as: administrations, Operations
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