Head of Finance and Administration Unit

 KAMPALA (UGANDA)

• Organization: Vi Agroforestry
• Location: Kampala (Uganda)
• Grade: Management – Senior level
• Occupational Groups:
  • Accounting (Audit, Controlling)
• Closing Date: 2020-11-13

SAVE JOB

The position holder is responsible for managing the finance and administration functions at the Uganda Country Office, Kampala. The position holder is responsible for  sound and transparent accounting and financial management (efficient, timely and accurate financial information and reporting, cash management, payroll, financial disbursements, records and ensuring compliance), The individual will also provide leadership to staff under this unit including Finance officer,  office assistant, drivers and Admin and HR officer .

The position holder  has an overall responsibility for finance, and administration and all responsibilities and duties which are included in the team. The job holder ensures proper implementation, functioning and monitoring of financial administration and financial processes, including accounting and budgets, salaries and other processes of the Vi Agroforestry Office in Kampala.

Key Responsibilties

• Supervise all aspects of financial management and accounting processes at the Country Office
•   Ensure all financial resources, facilities, equipment, and any other assets of the organization are effectively and efficiently utilized, maintained and accounted for.
• Ensure compliance with relevant laws and regulations, tax requirements, internal policies and procedures, and contractual obligations in the areas of responsibility.
• Maintain reliable, correct and complete financial and accounting records, statements, supporting schedules and variance analysis.
• Provide technical support and advice on financial and accounting policies, procedures, systems, and processing to staff and partners.
• Manage the process of budget preparation, and monitor performance against budget on bi-monthly basis and prepare monthly and annual budget cost analysis reports and forward them to the relevant project coordinators and the Country Manager.
•   Prepare and process payroll and salaries’ remittances.
• Ensure that donor reporting requirements are met in an accurate and timely manner
•  Ensure management and statutory reports are prepared and submitted in a  timely manner.
• Ensure that all partners, projects and programs are monitored on a regular basis and receive compliance monitoring visits according to guidelines .
•  Support fundraising and resource mobilization initiatives by providing financial management data and facilitating budgeting processes.
• Prepare monthly cash-flow statement and support in ensuring the cash flow is managed effectively by monitoring the activities and operations of the bank accounts, inflows, payments and balances to ensure obligations are met when due.
•   Prepare financial statements and reports which respond to specific user demands.

• Human Resource Management
• Provide effective supervision of staff, promote teamwork and ensure effective communication of issues in the organization.
• Collaborate and coordinate with the country manager on staff recruitment, selection and placement and facilitate staff induction and orientation.
• Ensure effective staffs’ leave management.
• Keep accurate and up-to-date personnel file and records.
• Taking care of contacts with the immigration authority regarding permits for expatriate personnel.
• Liaising with labour office and Federation of Employers on relevant staff issues.

Tagged as: Audit, Controlling