Senior Finance Officer – Malawi Full Time

Overall Purpose of the Job

The Senior Country Finance Officer will be responsible/ overseeing accounting functions, managing and administering recording and reconciliation of all financial transactional data, payments, staff and vendor account reconciliations, month-end and year-end close.

With support from the Country Finance Manager the Senior Country Finance Officer will support donor reporting and lead Programme review of donor budgets and reports.

He/she reports directly to the Country Finance Manager and directly oversees the Country Finance Officer(s) and Country Finance Assistant. He/she also provides support to the Country team, in liaison with head office General Accounting Unit, as required.

DESCRIPTION OF TASKS/ KEY PERFORMANCE AREAS

1. FINANCIAL AND ACCOUNTING OPERATIONS

Accounting system

• Petty cash JV approval and recon (NAV)
• NAV system approval of Purchase Orders, invoices and cash book JV
• General journal preparation
• Payroll journal preparation and capturing for online bank loading

Audits

• Ensure audits are completed and are reported on time.
• Resolve audit queries from previous year’s audits
• Ensure that all areas ear-marked for improvements are recorded and recommendations adopted

2. BUDGET PREPARATION AND EXPENDITURE FORECASTING AND MANAGEMENT

Accurately and efficiently collation and analysis of revenue and expenditure projections

• Provide support to the preparation of activity based budgets as per donor requirements.
• Checking of cash and other resource disbursements before approval by CFM and CD.
• Checking of expenditure documentation after projects operations to ensure compliance with initial cash requests and declarations.
• Provide feedback to CFM on revelations and expenditure malpractices for fraud and error-prone areas.

Accurate and timely production and submission of donor financial reports

• Support Country Finance Manager in preparation of proposal budgets
• Monitor due dates of donor financial reports for timely submission
• Prepare donor financial reports

Support the CFM in Budgets and Expenditure Monitoring

• Ensure Financial Expenditures are in compliance with approved budgets
• Ensure source documents are supported with credible and approved documentations
• Ensure donor funds are spent with agreed time periods

3. ACCOUNTING MANAGEMENT AND FINANCIAL INTEGRITY

Timely and accurate reconciliations submitted as per month-end close out procedures.

• Approval of Reconciliations
• Bank reconciliations completed and approved, and outstanding items investigated monthly.
• Vendor reconciliations ensuring that all transactions are properly captured approved and verified prior to payment to vendors and that they are properly coded and funded.
• Petty cash reconciliations and outstanding items investigated monthly.

Track expenditure according to donor

• Ensure posting in system support donor specific activity reporting

Balance Sheet reconciliations

• Ensure all balance sheet ledger accounts are reconciled and approved by CD
• Ensure that all vendor and staff accounts are reconciled on monthly basis and that all outstanding items are explained.
• Pension reconciled with NICO bi annually and staff account updated

4. MANAGE FINANCIAL MONTH-END AND YEAR END CLOSEOUT

• Monthly Balance sheet management (Vendor Reconciliations, Control Account Recons, Bank reconciliations)
• Ensure all errors are resolved in the following month and reported to CFM and that ensure all matters that are inconsistent with M2M cash management are explored.
• Provide support to CFO on monthly entries into Navigator by checking for timeliness and correctness of transactions
• Assist the CFM in preparation of monthly reports for submission to HQ
• Check and sign all Payment vouchers
• Run the creditor report at month-end

5. MANAGEMENT OF COUNTRY FINANCE SUPPORT STAFF

• Administrative/ supervision support to Logistics
• Supervision of the Country Finance Assistant and Country Finance Officer
• Provide personal or career development support and training to the Finance team subordinates, as required;

Job Specifications

(Minimum education, qualifications, legal requirements, knowledge, languages, previous work experience, skills, on the job training and competencies required to perform the job).

Qualifications and Experience:

• Recognised 3 year Accounting/Business Degree
• At least 7 years post degree experience in finance
• Experience with institutional donor requirements; ie. DFID, UN, CIDA, USAID, CDC, etc.
• Strong Analytical and problem solving skills
• Focused and versatile team player that is comfortable under pressure
• Computer skills including the ability to operate computerized accounting (Navigator Serenic), spreadsheet and word processing programs at a highly proficient level
• Previous experience in a multi-national organization =

Competencies:

• Knowledge of GAAP and Accounting Standards (IFRS)
• Focused and versatile team player that is comfortable under pressure
• Analytic and problem solving skills
• Supervisory skills
• Computer skills – especially advanced excel skills
• Previous experience in a multi-national organisation preferred
• Excellent interpersonal skills
•  Ability to manage competing tasks
• Detailed oriented

Please, refer to Kaleta.co while applying for this job

Tagged as: Malawi, mothers2mothers