JOB PROFILE | |
JOB TITLE | Accounting Assistant |
INSTITUTION | ECOWAS Regional Competitive Authority (ERCA) |
GRADE | G4/G5/G6 |
ANNUAL SALARY | UA16,288.84 USD25,700.53/UA20,581.97 USD32,474.24/UA24,770.16 USD39,082.35 |
STATUS | Permanent |
AGENCY | ECOWAS Regional Competitive Authority (ERCA) |
DEPARTMENT | Trade, Customs, Free Movement and Tourism |
DIRECTORATE | Administration & Finance |
DIVISION | Finance |
LINE SUPERVISOR | Accountant |
SUPERVISING | |
DUTY STATION | BANJUL, GAMBIA |
Applications should sent to: b20accountassterca@ecowas.int
Role Overview: Under the supervision of the Accountant, the incumbent assists with activities in the area of accounting as stated in the roles and responsibilities below.
Role And Responsibilities: § Assist in the year end closing of accounts and preparation of the financial statements; § Monthly exports and review of the trial balance of the year in review and note areas with issues; § Assist in analyzing of all general ledger accounts (Payables, receivables, Income & expenses) and adjust/propose corrections where necessary; § Preparation of journal vouchers and post into accounting system; § Amortization/expensing of utilized prepaid accounts; § Clearing of General Ledger open items; § Respond and provide requested information/documents to external auditors on issues raised during the year-end audit and recommend/ propose ways to correct them; § Assist the ERCA Departments in liaising with external auditors in closing of accounts and preparation of reports; § Assist other accounting activities like accounts payables, bank reconciliation, receivables etc and with issues/proposed adjustments raised during the financial year audit; § Receive vendor invoices, scan/import the images, verify data extraction is accurate, and route the documents into electronic workflow for processing; § Verify and post scanned invoices using appropriate transaction codes in SAP; § Identify and prevent duplicate invoice processing; § Identify missing vendor workflow and initiate the vendor creation process; § Process invoices in accordance with SAP requirements and ECOWAS financial policies and procedures; § Obtain and attach additional documentation as required for special expenditures including capital expenses; § Monitor opportunities to optimize timing of payments, based on payment terms; § Process disbursements in accordance with schedule; § Reconcile supplier statements and monitor vendor account balances; § Enter and post cash receipts into accounting software system (SAP) using the appropriate transaction codes; § Post all payments made or received by wire transfer timely and accurately; § Prepare accurate bank reconciliation statements on a monthly and timely basis; § Respond to internal and external queries in a timely and in a professional manner; § Assist in resolving invoice discrepancies with the vendor; § Process payable documents in accordance with their legal and compliance policies; § Process and release cheques for related invoices and claims promptly; § Verify outgoing cheques for accuracy; § Assist in the archiving of department documentation; § Process staff expense claim and travel return forms in a timely manner; § Provide general filing and administrative support to the finance department; § Assist in maintaining detailed records of budget estimates, obligations and available balances, producing forecasts of expenditure; reconcile divisional accounts with central accounts; § Perform any other duty assigned by the supervisor.
§ Monitor customer (donors & community levy) accounts for non-payment and delayed payment § Analyze discrepancies and unpaid invoices § Assist in the preparation of budgets § Verify all claims submitted by contractors and projects for approval, in compliance with the terms of the relevant contracts and budgets § Balancing the petty cash in daily basis § Compile the documents necessary to prepare a monthly reports.
ACADEMIC QUALIFICATIONS AND EXPERIENCE § Brevet deTechnicien Superieur (BTS)/Ordinary National Diploma (OND) or equivalent certificate in Finance and Accounting or a related field from a recognized University; § 5 years of progressively more responsible work experience in finance, budget, accounting, or related area; § Demonstrated professional competence to extract, interpret, and analyze a wide variety of accounting data and to resolve data discrepancies and other problems; § Knowledge of transactional based accounting activities such as budgeting, payroll, vendor claims processing, reconciliation and financial reporting as related to assigned responsibilities; § Ability to identify and resolve accounting data discrepancies and operational problems.
ELIGIBLE CANDIDATES Nationals of Gambia or other ECOWAS member-states resident in Gambia.
AGE LIMIT Be below 50 years old. This provision does not apply to internal candidates. |
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