Position Summary
The Administrator has the responsibility of providing overall administrative and program support to the on-going Projects of CIAT in Malawi. The position will work closely with the regional coordinators based in Lilongwe Office, Malawi to ensure adherence to policies, procedures and compliance with host country requirements.
Duties & Responsibilities
Project & General Administration **
· Provide on-site support to researchers in the preparation of proposal budgets and maintain a database of all project activities in Malawi.
· Support the review and revision of office shared cost distribution table
· Oversee the VAT remittance and claims process
Host Country Requirements & CIAT Policies & Procedures compliance **
Management of Audit Process
· Coordinate station audit processes in liaison with the Country Coordinator by continuously monitoring documentation and processes and ensure implementation of audit recommendations.
· Ensure and supervise
Human Resource and Payroll Management
Qualification and Experience **
· Masters’ Degree in Business Administration/Project management with proven office management skills
· At least five (5) years of relevant work experience in a closely related field gained in an international organization
· Experience in Operations and Administration management in international organization.
· Ability to work independently with minimal supervision, but also participate as a team member in accomplishment of duties
· Strong ability to co-ordinate, prioritize and organize workload; take initiative and work under pressure
· Highly effective planning, organizational and multi-tasking skills with a positive attitude and strong administrative service orientation
· Commitment to organization’s mission and core values.
Terms of employment:
This is a nationally recruited position and will be based at the Malawi Country Offices in Lilongwe, Malawi. The contract will be for a one-year period, subject to probation period of three (3) months, renewable depending on performance and availability of resources. CIAT offers a multicultural, collegial research environment with competitive salary and excellent benefits; we believe that the diversity of our staff contributes to excellence. CIAT is an equal opportunity employer, and strives for staff diversity in gender and nationality.
Applicants are invited to visit http://ciat.cgiar.org/ciat-jobs to get full details of the position and to submit their applications, clearly indicating position applied for as 102165- Administrator. Applications should be saved as one document using the candidate’s last name, first name for ease of sorting.
The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants’ bank accounts.
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