CONSULTANT – ASSESSMENT OF THE USE OF ADMINISTRATIVE DATA ON MIGRATION IN MALAWI, MAURITIUS, SOUTH AFRICA, ZAMBIA, AND ZIMBABWE Consultancy

CALL FOR APPLICATIONS – CFAROSA2022-03

ASSESSMENT OF THE USE OF ADMINISTRATIVE DATA ON MIGRATION IN MALAWI, MAURITIUS, SOUTH AFRICA, ZAMBIA, AND ZIMBABWE

POSITION INFORMATION

Position Title: Consultant: Assessment of the Use of Administrative Data on Migration in Malawi, Mauritius, South Africa, Zambia and Zimbabwe

Duty Station: Home-based

Type and Duration of Contract: 4 months

Period: 01 July- 01 November 2022

1. BACKGROUND

The Southern Africa Migration Management (SAMM) project is a European Union (EU) funded project being implemented by four United Nations agencies, International Organization for Migration (IOM), International Labor Organization (ILO), United Nations Office for Drugs and Crime (UNODC), and United Nations High Commissioner for Refugees (UNHCR), in coordination with Southern Africa Member States, relevant Regional Economic Communities (RECs), stakeholders and development partners with a purpose to to improve migration management in Southern Africa and the Indian Ocean region. The SAMM project collaborates with the following RECs: Common Market for Eastern and Southern Africa (COMESA), the Indian Ocean Commission (IOC) and the Southern African Development Community (SADC); with particular focus on the following sixteen countries in Southern Africa: Angola, Botswana, Comoros, Democratic Republic of the Congo (DRC), Eswatini, Lesotho, Madagascar, Malawi, Mauritius, Mozambique, Namibia, Seychelles, South Africa, Tanzania, Zambia and Zimbabwe.

The proposed interventions under the SAMM project foresee a series of coordinated and simultaneous interventions implemented across two main thematic domains: (i) Mixed migration and (ii) Labour migration. The overall objective of the SAMM project is to improve migration management in Southern Africa and the Indian Ocean region and thereby contribute to the realisation of the 2030 Sustainable Development Goals (SDGs). Administrative data is data that is primarily collected by governments for administrative purposes (e.g. registration, and record keeping) and could be used as a data source for the SDGs, the Global Compact for Migration (GCM) and for statistical systems and reporting in countries. Data on migration form part of the administrative data collected.

Of relevance to the use of administrative data, SDG Targets 17.18 and 19.9 focuses on the need to increase significantly the availability of high-quality, timely and reliable data disaggregated by income, gender, age, race, ethnicity, migratory status, disability, geographic location and other characteristics relevant in national contexts, as well a focus on legal identity and birth registration. The Global Compact for Migration (GCM) Objective 1 (i) focuses on enhancing collaboration between State units responsible for migration data and national statistical offices to produce migration-related statistics, including by using administrative records for statistical purposes, such as border records, visa, resident permits, population registers and other relevant sources. The SAMM Project is addressing the evidence gap through the assessment of the use of administrative data in five countries in the Southern Africa Region (Malawi, Mauritius, South Africa, Zambia and Zimbabwe).

1. REGIONAL CONTEXT AND SCOPE OF THE CONSULTANCY

When administrative data systems are in place and the information is complete, regularly updated and of sound quality, administrative data can provide a reliable picture of key aspects of a country’s population on a continuous basis. Data collected for administrative purposes can be a rich, cost-efficient and complementary source for the production of timely and high-quality official statistics, especially to address the urgent need for disaggregated data on SDG indicators to ensure no one is left behind in the implementation of the 2030 Agenda. However, many countries still lack the infrastructure and technical and institutional arrangements needed for the efficient exchange and processing of administrative data and metadata for the production of official statistics. Moving in a direction of increased use of administrative data for statistics production will also make the statistical system more agile and resilient in times of crises, such as the recent Covid-19 pandemic.

Administrative sources are important for statistics on international migration and most countries have some systems that record information related to migrants. For some countries, the comprehensive population registers have records of all persons living in the country as well as their migration in and out of the country. However, for the rest, administrative sources only cover part of the migrant population such as migrant workers from the issuance of labour permits or citizens working abroad through offices in charge of overseas workers. Oftentimes, relevant data is available from administrative sources, however, statistics may not be produced or disseminated from these sources. The assessment is linked to the 2021 MIDSA Ministerial meeting recommendations held in Maputo, Mozambique urging the Member States to strengthen the collection and use of administrative statistics on migration for improved planning and policy formulation.

1. OBJECTIVE OF THE ASSIGNMENT

The main objective of the assessment is to conduct research on full range of administrative sources that are available in the study countries, and then assess how each source is being used to provide data on migration.

Specific Objectives

For each of the five study countries (Malawi, Mauritius, South Africa, Zambia and Zimbabwe):

1. Conduct an assessment and scoping exercise on the full range of administrative sources that are available, which will include the organisation(s) responsible for data collection, frequency that the data is collected and the possible indicators that can be drawn from the data.
2. Identify the challenges in accessing and utilising administrative data amongst data collectors and data users.
3. Conduct a scoping exercise on the use of administrative data on migration and include the indicators and variables that are available and those that are disseminated, as well as data accessibility.
4. Provide recommendations to improve on the collection, availability and use of administrative data.
5. The report should present a chapter for each of the study countries comprising the above specified objectives.
6. PROPOSED METHODOLOGY

The method for this study will be a combination of a desk study and in-country interviews with relevant

stakeholders. The prospective Consultant must outline their proposed research methodology when submitting their expression of interest. Overall, the methodology for the assessment will be agreed upon by the consultant in consultation with IOM. However, the design should employ a mixed-method approach and include:

• Desk review
• Virtual/face-to-face consultations with stakeholders and key informants
• A questionnaire may also be employed

1. DELIVERABLES AND TIMEFRAMES

The Consultancy will be for a period of four months (30 June- 30 October 2022). The expected main activities and deliverables are indicated below. The Consultant may be requested to perform other duties relevant to the completion of this assignment as may be assigned.

PHASE

MAIN ACTIVITIES

DELIVERABLES

Inception

Prepare and submit Inception Report detailing the methodology. Prepare a PowerPoint presentation of the Inception Report.

Inception document and PowerPoint presentation, with detailed methodology, and work plan with a detailed schedule for the assignment presented to IOM.

Stakeholder mapping

Mapping and identification of stakeholders for data collection in Malawi, Mauritius, South Africa, Zambia and Zimbabwe.

Stakeholder database for each country. Include contact details as well as a proposed schedule to conduct data collection in each country.

Literature review and Development of research tools

Conduct detailed literature review and develop tools and methodology to guide the study.

Literature review, research protocol, and tools.

Fieldwork

Collect and analyse data

Data collection and analysis; preliminary report of findings

Report writing

Draft and submit a report with proposed recommendations. The report should include a separate chapter for each of the five study countries.

Draft Report

Validation

Present draft report and recommendations to stakeholders for validation. Prepare a PowerPoint presentation of the draft Report.

Final report and PowerPoint presentation.

1. QUALIFICATIONS AND COMPETENCY
2. Education: Advanced university degree in Social Sciences, Development Studies, or Demography.
3. Experience: A minimum of 10 years’ experience in migration management, international development, administrative data sources, and research and analysis. Experience working with entities that produce administrative data is preferred.
4. General skills: Demonstrated analytical skills and excellent communication and report writing skillsMANAGEMENT ARRANGEMENTS AND CONDUCT OF WORK

The Consultant will work under the overall supervision of the IOM Regional Project Coordinator and with technical guidance and direct supervision from the Regional Migration Research Officer in IOM Regional Office for Southern Africa based in Pretoria. The Consultant will be expected to work remotely and make use of own their facilities. The Consultant will be expected to travel to the five study countries to undertake data collection, subject to COVID-related travel restrictions.

1. PERFORMANCE INDICATORS FOR THE EVALUATION OF RESULTS
2. Engagement: The Consultant should avail themselves for at least two meetings per month with the IOM team.
3. Quality: All documents should be of professional language and of quality that can be published.
4. Timeliness: The Consultant should display professionalism, attend meetings on time and keep to appointments as scheduled. The Consultant should ensure timely submission of deliverables.
5. REMUNERATION AND PAYMENT SCHEDULE

The Consultant will receive an all-inclusive fee. The all-inclusive consultancy fee covers consultation fee, communication, travel, allowance and accommodation costs. The fees will be paid in accordance with deliverables in the following proportions:

1. 30% upon submission and acceptance of Inception Report.
2. 50% upon submission and acceptance of the final draft Report.
3. 20% upon validation and submission of final validated Report.

COMPETENCIES

Values

1. Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
2. Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
3. Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

1. Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
2. Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
3. Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
4. Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
5. Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.