Under the guidance and supervision of the Finance Analyst, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the CO, UN Agencies Finance staff and with UNDP HQs staff to exchange information and ensure consistent service delivery.
3) Provide accounting and administrative support to Finance Unit focusing on achievement of the following results:
•Proper control of supporting documents for payments and financial reports for projects and UN agencies; preparation of all types of vouchers; Pay Cycle and payment execution.
•Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in the ERP system; travel claims, and other entitlements are duly processed.
•Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
•Presentation of information on the status of financial resources as required.
•Review and process of requests for vendor creation/update.
•Maintenance of the proper filing system for finance records and documents,
•Monitoring the filling of the Vouchers is completed according to the serial number and there is not any missing voucher in the file.
•Act as back-stopping for the Finance Clerk.
4) Ensure proper CO cash management system functioning focusing on achievement of the following results:
•Sharing regular UN exchange rate reports with UN agencies in the country.
•Management of cash distribution, and petty cash.
•Responsible for processing Pay Cycle daily and payment execution printing EGP & USD checks.
•Contact  with   local   bank  management to  resolve  operational matters including identification of debits/credits transactions.
•Maintenance of Accounts Receivables for UNDP projects and recording of deposits in ERP.
5) Support knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
•Participation in the trainings for the operations/ projects staff on Finance.
•Contributions to knowledge networks and communities of practice.
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies:
Business Management: Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Business Management: Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.
Finance: Accounting (General)
Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
Finance: Banking and cash management
Ability to collect, handle, and manage cash, which involves assessing market liquidity, cash flow, and investments.
Finance: Anti-fraud and anti-bribery and corruption
Anti-bribery and corruption: Understands the policy and best practice relating to anti-bribery and corruption controls and ensures these are implemented and widely understood within the organization. Anti-fraud: Understands the fraud risks faced by public bodies and is able to effectively analyse data to support fraud identification and fraud risk management; understands the fraud risks faced by public bodies and is able to conduct fraud risk assessment and response plan.
Finance: Contributions management
Ability to receive, record, report and manage contributions received.
Finance: Budget management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
This role is open for Egyptian nationals only
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