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JOB PURPOSE
To lead the delivery of quality, customer-focused, value for money administrative services that enable staff in-country operations to deliver food assistance to beneficiaries, in line with WFP’s strategy
Qualifications required:
Education:
- Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration, or First University degree with additional years of related work experience and/or training/courses.
Experience:
- At least 10 years of professional work experience in a position in the Administration field.
Language:
Fluency in both oral and written communication in Arabic, and English languages.
The successful candidate shall:
- Has gained experience in administration and applies this to all activities.
- Has managed small teams of staff with related areas of expertise.
- Has provided support in leading projects and input into function policies.
- Has motivated team spirit and contributed to a gender-balanced, inclusive, and sound working environment.
- Ability to lead, coach and motivate a team.
- Good communication skills with the ability to persuade, influence, and adapt communication style to different situations and individuals.
- Ability to build and maintain effective work relationships with Admisntration counterparts, managers and staff within the country office
- Ability to work independently.
- Ability to establish priorities, and to plan, coordinate and monitor own work
- plan and those under his/her supervision.
- Ability to draft clear concise reports or rationale for Admisntration decisions
Key Accountabilities
1. Develop and implement WFP regional/country plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration services.
2. Develop annual plans, contribute to longer-term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
3. Manage and/or carry out complex data analysis to provide management and clients with accurate information and reports for efficient planning and decision-making.
4. Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
5. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required.
6. Promote a culture of environmental sustainability throughout WFP by role modeling actions that drive sustainability in all administrative activities.
7. Manage and motivate a multicultural team(s), provide coaching, training and guidance as required to ensure appropriate development and enable high performance.
8. Build productive partnerships with WFP stakeholders, other UN agencies and local government offices.
9. Strengthen the capacity of WFP staff and partners through the delivery of training, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
10. Contribute to preparedness actions such as risk analysis, and contingency planning, monitoring the management of risks and reporting on actions taken.
11. Other as required.
Compensation Data
- WFP offers a competitive compensation package including:
- Attractive salary in accordance with industry standards
- Medical coverage for employee and dependents
- Learning and growth opportunities
- Variety of leave entitlements, incl. 30 days annual leave/year, maternity/paternity leave,
and special leave arrangements.
The deadline to apply is the 28th of January 2021
