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Org. Setting and Reporting
This position is in MINURSO, Tindouf, Algeria. The Movement Control Assistant at this level reports to the Logistics Assistant in Tindouf Liaison Office (TLO) and to the Movcon in Laayoune HQ.
Responsibilities
Major duties and responsibilities:
Under the supervision of Logistics Assistant, the incumbent shall perform the following duties:
• Receives and registers cargo movement requests for air/ground transportation.
• Completes cargo manifests and other documentation.
• Arranges customs clearance and related documentation.
• Manage the load and offload cargo to/from various aircraft and trucks using heavy duty vehicles, Ground Handling Equipment (GHEs) and Material Handling Equipment (MHEs) which includes 3 – 25 tons forklifts, K-Loaders, tractor and conveyor belt loader.
• Ensuring the appropriate Material Handling Equipment (MHEs) or Ground Handling Equipment (GHEs) are used to load/offload specific aircrafts without causing damage to the cargo or aircraft and without exceeding the equipment capacity.
• Ensuring Material Handling Equipment (MHEs), Ground Handling Equipment (GHEs) and other operations vehicles near the aircraft while observing safety parameters as per IATA Airside Safety Regulations.
• Ensure carries cargo as required (including dangerous cargo) is loaded in accordance with international regulations.
• Informs appropriate consignees on delivery of items.
• Checks-in passengers which includes: manifest confirmation/amendments, baggage identification and weighing, distribution of boarding passes.
• Assists with airfield and air terminal security by ensuring that all passenger baggage or property are scanned and accounted for at the time of check-in, the air passengers remain in
designated areas while at the air terminal and all incidents or potential safety or security matters are reported in a timely manner.
• Fulfils the duties of a passenger baggage handler by retrieving or placing passenger baggage on aircraft, assists in the transfer of baggage to the terminal area and follows-up on misplaced or damage of baggage.
• Prepares, compiles and maintains the monthly fleets statistics related to air, surface and water movements.
• Tracks and traces missing cargo and baggage.
• Maintains unit files as required (both in hard and soft copies), administrative instruction and other related documents.
• Provides general office support services such as drafting routine correspondence and their distribution to various officials.
• Be the focal point for the procurement section in Tindouf.
• Provides the needed administrative support to the procurement team in Tindouf.
• Monitors status of existing requisitions maintains contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to TDF-LO.
• Follow-up with procurement section on pending shopping carts and purchase orders related to Tindouf Office.
• Assists the procurement section in registering vendor and contractors on UNGMP.
• Assist office in driving functions to airport and refugee camps as requested by management.
• Performs other duties as required by the supervisor.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision-making.
• Assists with visualizations and updating information material such as web pages or brochures.
Important note: The post requires the incumbent to work shifts or alternate schedules which will include weekends and evenings
Competencies
Professionalism: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Valid driving license and ability to drive manual transmission vehicles are required. Please attach copy of valid driver’s license showing the categories of vehicles/equipment on the driving license
Work Experience
A minimum of three (3) years of progressively responsible experience in Movement Control, multi-modal transportation, airline operations or related field is required. Experience in procurement is a plus.
Experience preparing passenger and/or cargo manifests/documentation relating to at least two modes of transportation is desirable
Experience in electronic passenger booking systems is desirable.
Experience in the capacity if using various Heavy-Duty Vehicles related to material handling equipment and ground handling equipment is desirable.
Experience of IATA rules and procedures for the transportation of dangerous goods, airside safety and cargo securement is desirable.
Experience in liaising with local authorities and freight forwarders on cargo related matters is desirable.
Experience in conducting basic procurement functions and Knowledge of various local vendors in Tindouf is desirable.
1 year or more of experience in data analytics or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required; and [‘fluency’ or ‘knowledge’] of French is [‘desirable’ or ’an advantage’]. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. The United Nations is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
The purpose of this job opening is to generate a list of qualified candidates for inclusion in the roster. All applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for vacancies at the same Grade and level of the current JO. Roster membership does not guarantee selection.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
