Finance and Operations Manager Full Time

Pact, Inc. seeks an experienced Finance and Operations Manager for the USAID Mali-funded Basiki ni Tagne Kunafoni Activity. This two-year, information integrity project aims to enhance publicly available content that provides timely, relevant, and accurate information to Malian citizens through data-driven approaches that promote media literacy, mitigate harm from inaccurate information, and optimize the reach of quality information.

Reporting to the Chief of Party, the Finance and Operations Manager is responsible for overseeing, managing and/or directly performing a wide range of operations, administration & finance duties including, but not limited to, tasks in the following functional areas: logistics, ITC, office security, compliance record keeping, administration and overall project financial operations. S/he helps oversee project finances and accounting functions; internal control systems and procedures; and forecasting and realigning project budgets. The Finance and Operations Manager is responsible for assisting with training and mentoring staff on policies and procedures, donor regulations, new systems, and financial best practices, as well as working closely with the country office staff and DC personnel to ensure compliance with all donor regulations and effective and proactive management.  

This role is in Bamako, Mali and will report to the Chief of Party.

Financial Management  

• Manage all aspects of project finance, accounting functions, and compliance with all donor requirements.
• Assist with project financial planning responsibilities, including ensuring alignment and compliance of the budget, to expected results and ensuring cost-effective use of USAID’s and Pact’s resources.
• Manage the budget, track project spending, and prepare financial reports for submission to USAID.
• Manage VAT exemption and reimbursement process with USAID and Mali government.
• Ensure funds expended are compliant with US government regulations and policies.
• Initiate, develop, maintain, and revise policies and procedures for the general operation of the finance and compliance program and its related activities.
• Support sub-recipients’ in addressing challenges related to receiving project funds, while mitigating risk, and coordinating closely with Pact DC’s finance team accordingly.
• Along with Project Team, support sub-recipients to meet cost share commitments.
• Identify potential areas of financial and compliance vulnerability and risk and develop or implement corrective action plans to resolve problematic issues.
• Implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award.
• Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.
• Analyze financial data with attention to the impact of adaptation on programming.
• Conduct training/orientation for other personnel as needed on efficient, effective financial and internal control systems, budget analysis, policy and procedure awareness, and compliance.
• Ensure that corrective action plans approved by the DC office in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled.
• Ensure financial records organization, retention, and security.
• Experience supervising staff and providing professional growth mentorship preferred.

Operational Management

• Responsible for office operations.
• Liaise with security sector services as needed, for security management and safety of personnel and properties associated with the project in Mali.

Administrative Management

• Serve as one of the key representatives to USAID to ensure that the activity conforms to the donor financial and auditing requirements.
• Act as a liaison to and ensure effective relationships with relevant donors, Malian government authorities, sub-partners, grantees and other key stakeholders ensuring strong cooperation and collaboration.
• Ensure that the highest standards of ethics and confidentiality are maintained.
• Comply with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed.
• All other duties as assigned.

• • Bachelor’s degree in Business Administration, Finance, Accounting, or other relevant field and 7+ years relevant experience or equivalent combination of education and experience, including 7 years of accounting, operations, and financial management of large-scale, complex, international development assistance programs in developing countries, and 3 years of management experience.
  • A minimum of seven (7) years of experience overseeing administrative, financial, and reporting management of a USAID-funded activity, preferably around democracy and governance activities.
  • Demonstrated working knowledge of U.S. Government financial rules and regulations, particularly financial reporting and compliance requirements.
  • Demonstrated knowledge and skills in developing and managing large budgets, including proficiency in relevant computer applications and databases.
  • Demonstrated experience managing VAT reimbursement process for a USAID-funded project within Mali
  • Knowledge of U.S. government references including OMB Circulars (e.g., A-122), 22 CFR 226 and 22 CFR 228, ADS, FAR, AIDAR, CAS, FFATA, DSSR, and FTR.
  • Demonstrated supervisory experience, interpersonal skills, and team-building experience.
  • Professional fluency in written and spoken English.
  • Demonstrable experience managing grants, contracts or other mechanisms that allow projects to seamlessly change course in response to new information.
  • Demonstrated ability to manage office operations.

• Experience with accounting software such as Serenic, Navigator, ERPs, ACCPAC, or others.
• Proficient in written and spoken French and Bambara.
• Knowledge of the political, social, and economic context of
• Expertise and experience in one or more areas; operations, procurement, human resources, logistics, or IT.
• Experience working with civil society organizations or media actors in Mali and/or in the West
• Africa region.
• Malian nationals with eligibility to work in Mali are strongly encouraged to apply.