Administrative Officer (f/m/d) for the GIZ Project “Participatory and Integrated Land Use Planning II” in Ethiopia
AMBERO is an international consulting company with headquarters in Kronberg i.Ts., Germany, and project offices worldwide.
For more than 20 years, we have been commissioned with the implementation and pre- and post-supervision of development projects in Germany and abroad, their technical and conceptual support, the development and dissemination of new procedures and methods as well as consulting for other companies.
For the ongoing GIZ Project “Participatory and Integrated Land Use Planning II” in Ethiopia, we are currently looking for an Administrative Officer (f/m/d). The Administrative Officer will ensure the correct administrative, logistical, and financial management of the project and will contribute to optimize the day-today functioning of the team.
Location: Addis Abeba, Ethiopia
Position: Administrative Officer
Project duration: 7 months (beginning of May 2024 – end of November 2024)
Type of contract: fixed monthly salary (based on an average of 18-19 working days/month)
CV submission deadline: 22nd April 2024
Contact person: Cecilia Campana Cecilia.campana@ambero.de
Task description:
The administrative officer is responsible for supporting the entire PILUP II project through a
variety of tasks related to organization, logistics and communication.
The incumbent will perform the following tasks and activities:
Accounting and financial management:
Ensure the collection and filing of accounting documents and supporting documents (invoices, receipts, payment statements, list of participants, boarding passes, ticket stubs, etc.)
· Ensure all invoices are correctly encoded and registered into the bookkeeping system
· With the Team Leader´s supervision, compile and submit monthly cash requests to AMBERO headquarters
· Regularly update the budget monitoring
· Regular reporting to project managers at AMBERO headquarters
Administrative and secretarial management:
· Welcoming and orienting visitors
· Prepare, manage, and follow up correspondence (invitation letters, administrative letters, etc.)
· Ensure the administrative management of all project events (attendance sheets, evaluation sheets, etc.)
· Support experts in reporting of travel costs, collection, and systematization of receipts.
· Support procurement of goods and services according to GIZ procurement rules and procedures
Logistical and technical support to activities:
Assist the team including support to the coordination of all operations led by the Team Leader, secretary services, communication, etc. and organization of project activities (preparation of workshops/trainings/events, preparation of missions, etc.)
· Contribute to the organization of workshops, trainings, and events
· Manage accommodation and per diem disbursement to participants’ for trainings and workshops
Qualifications & skills:
· University degree
· Fluent in Amharic and English
· At least 3 years of professional experience including experience in development cooperation projects, working for companies, or other organisations in Ethiopia
· Experience in project financial management or project management is a strong asset
· Familiarity with Excel
· Detail-oriented, good communicator
Other requirements:
· The Administrative Officer will be based in Addis Abeba
· The Administrative Officer will be expected to carry out most of the duties in the office located in Meganagna area
· Short missions to other regions may take place, based on security clearance provided by GIZ authorities and AMBERO
How to apply:
If you’re interested, kindly submit your updated and tailored CV to Ms. Cecilia Campana at Cecilia.campana@ambero.de as soon as possible and not later than 22nd April 2024.
Please be aware that due to time constraints, only short-listed candidates may be contacted.
For more information on AMBERO please visit our website on www.ambero.de
We are looking forward to receiving your application!
Note: Submitted applications will be stored by AMBERO for three months. If you are generally interested in having your CV included in our expert database, please note this in your documents.
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