TERMS OF REFERENCE FOR PROJECT AUDIT
NIRAS Finland have signed the contract with the Ministry for Foreign Affairs of Finland (MFA), contract reference number: 24821223, for implementation of the project “Strengthening Prevention and Response to Gender-Based Violence (GBV) in Kenya, Implementation Phase”, FY 2021-2024.
Purpose:
The principal objective of the audit is to professionally assess the fairness of the financial statements of the Programme for the period by expressing an opinion on whether the underlying financial statements give a true and fair view of the financial position of the Programme for the periods then ended.
The Programme financial audit covers the period September 2021 to December 2023 for financial system and procedures; compliance with MFA standard rules and regulations, internal control systems; project revenues and costs.
Programme Area of Implementation: Bungoma, Kilifi, Samburu and National level.
Programme Audit Duration: 1 September 2021 to 31 December 2023.
Programme Size : EUR 1,743,614
Audit Scope:
The auditors shall express an opinion on whether their audit was carried out on the basis of the following requirements pertaining to the use of funding and confirm that:
Reporting Requirements
Timetable and reporting requirements
The Audit is expected to take place in April 2024. The duration of the audit is planned to be one month from the signing of the Audit Agreement. A detailed work plan with estimates of the time needed for the audit will be provided by the auditors before assignment of the contract.
At the conclusion of the audit, the audited financial statements shall be delivered complete with a professional independent opinion that they present true and fair the financial statements; income over expenditure, balance sheet, and cash flows and were prepared in accordance with International Accounting standards and incompliance with the legislation and various agreements. The financial statements shall include:
Based on the information and findings of the audit, a report with detailed information about any material irregularities, missing documentation or other discrepancies that were discovered during the course of the audit will be prepared. The report will include detailed recommendations in ways in which project management and controls could be improved. The final report aims to give information on the financial situation and management of the Programme. The summary of findings, conclusions and recommendations by the field mission shall be presented to the Programme Management. The Board, through its management, will be given an opportunity to make comments on our observations. Report is discussed with management of the Programme prior to finalization.
The final report shall be delivered in the English language within 1 week after the auditors have received the written comments on the draft report in word or pdf format by e-mail. In addition, two (2) hard copies of the final report shall be submitted.
Auditor Experience and Qualification
The bidding firms should:
Proposals Submission
Interested and qualified audit firms are invited to submit their technical and financial proposal(s) comprising of the following:
Please indicate the validity period of your proposal. Your proposals should remain valid for at least 3 months. Bidders will be informed of the outcome of the process once complete.
Evaluation Criteria: Proposals will be evaluated on:
Audit firms that meet the above requirements should send both Technical and Financial Proposals on email ONLY as one attachment to**: KMMA@niras.com. The deadline for submission of the proposal is Wednesday 27th March 2024 5PM EAT. Hard copies will not be accepted.**
Please indicate “KENYA-FINLAND BILATERAL PROGRAMME ON GBV AUDIT”
in the subject line of your email application. Please note that if you have not received communication from us within 8 weeks following the application deadline, consider your application unsuccessful. This tender shall be considered competitively.
Kenya-Finland Bilateral Programme on GBV reserves the right to reject any or all the submissions received and will not be bound to accept the lowest bidder.
Any questions and clarification should be directed to BAMI@niras.com before Friday 22nd March 2024 5PM EAT.
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