Data Clerk – CTG -Sudan

Vacancy reference no.: VAC-0094

Position: Data Clerk

Place of performance: Nyala, Sudan

Contract duration: up to 11 months

Starting date: 1-Jun-2016

OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

Enter data and produce reports in an established database system and to ensure that the integrity and accuracy of data entered is in accordance with the policies/procedures & normative guidelines as set by the client.

GENERAL FUNCTIONS

Role objective:

Under the direct supervision of the Transport Manager the incumbent shall perform the following duties:

Perform and assist in any administrative tasks related to Fleet Transport and Workshop activities.

Thoroughly check the information registered onto the documents for clarity and correctness in accordance to established procedures, before data entry is performed.

Enter data into FMS (Fleet Management System) or any other software package established.

Will perform daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data are maintained.

Required to organise systematic reconciliation of records to compare theoretical figures against actual physical records on a weekly, monthly, quarterly and annual basis.

Preparation and checking of reports and ensure that reports are produced on a timely basis.

Maintain proper filing systems and archiving of documents so that they may be retrieved promptly and efficiently when required.

Liaise with ICT and ensure that regular anti-virus updates are applied to all the computers.

Perform basic administrative functions on FMS such as regular re-indexing and take screen shots of errors that occur in the database and send these to the RO FMS section for assistance.

Analyse data that is produced from the systems and to report any discrepancies or irregularities to immediate supervisor.

Share experience gained with other staff members and strives towards creating good team building and harmonious atmosphere.

Loss or damage of Cargo, Spares, Tools or Equipment as well as Loss of Fuel in the care of the employee shall be deducted from the salary based on CIF value or Local Market Rate, whichever is prevailing. This can also lead to penalties or dismissal to the Personnel and penalties on the Service Provider or Contractor.

Will perform the duties of all subordinate staff or one level/grade up, in the event of any other staff being absent from his or her duty.

Travel occasionally within the country as required by the Organisation.

Perform any other duties as requested by immediate Supervisor.

Expected output:

• Ensure that all relevant documents and data are entered into the system and produce the required reports on a timely basis.

• Ensure that any data/information or reports requested are promptly provided and expedited in an efficient manner.

• Send/receive data transmissions (replications) on a daily basis as set by immediate supervisor.

• Perform daily backup of the system and send them to RO.

Project reporting:

tbc

Team management:

Will liaise and co-operate with all other employees within the Fleet Unit.

ESSENTIAL EXPERIENCE

Education:

§ Diploma in Computer Science / Statistics.

Work experience:

§ Minimum of 3 years of demonstrable relevant Information Technology experience.

Geographical experience:

§ Minimum of 3 years of experience in Africa with local experience in Nyala is an advantage.

Languages:

§ Fluency in English is essential.

Key competencies:

§ Completed “A” Levels in Mathematics and English as main subjects.

§ Higher diploma in Computer Science/Statistics or equivalent.

§ Held a position of Data Clerk or similar job in a company/NGO with at least two years’ experience gained in the relevant field.

§ Good working knowledge and experience working with Microsoft MS Office Suite.

§ Comprehensive understanding and good working knowledge with Microsoft Access (Relational Database Management System).

§ Good working knowledge with Microsoft Windows and Internet Explorer.

§ Experience gained working in a Local Area Network environment and performed administrative duties relating to network management considered to be an asset although not a requirement.

§ Good command of the English Language, both written and spoken is mandatory.

Other relevant information:

tbc