Under the overall supervision of the Head of Resources Management (HRM) and the direct supervision of the National Finance Officer (NFO), the successful candidate will be responsible and accountable for providing necessary support to financial, budgetary and accounting functions of IOM Cairo mission.
1. Acts as a focal point for PRISM FI, guides staff of use of system and ensures Standard Operating Procedures (SOPs) are followed in the system.
2. Monitors effectiveness of internal controls and proposes improvements of existing processes and/or procedures.
3. Ensures payments to suppliers and staff members are made in a timely manner.
4. Maintains balance sheet accounts including bank and vendors while ensuring all balances are accurate and correct.
5. Ensures accurate and correct use of General Ledger (GL) accounts for all entries.
6. Oversees vendor accounts for down payments and eventual clearing.
7. Oversees suspense accounts and ensures they are cleared in a timely manner.
8. Assists in responding to audit queries and liaising with other missions in obtaining information required.
9.Ensures integrity of all data posted in PRISM, including related financial supporting documentations, proper filling and archive thereof to adhere to IOM and Donors’ regulations.
10. Draft monthly/annual financial reports for the Country Office and donors reports and analysis of financial results.
11. Ensures the submission of requested vouchers/supporting documents to donor when requested according to donor specifics.
12. Responsible for the preparation of monthly financial reports for the review and certification by HRM and Chief of Mission (CoM).
13. Brings to the attention of the HRM any relevant financial and budgetary issues.
14. Maintains a filing system for both scanning and in folders for all financial vouchers.
15. Communicates and works closely with other departments to ensure the overall objectives/performance is achieved always.
Treasury:
1. Monitors bank account movements and bank balances on a daily basis.
2. Assists (NFO) in cash management, including cash flow forecasts and prepares monthly Mission Funding Requests.
3. Oversees custody account and liaises with bank on outstanding issues and queries.
4. Assists the HRM and NFO in monitoring project receivables and following up with the donors.
Budget:
1. Assists the HRM in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the annual budget and other statutory requirements.
2. Monitors budget expenditures for assigned projects and recommends reallocation of funds as necessary.
3. Assists in the preparation of budget expenditure submissions.
4. Performs such other duties as may be assigned.
Experience
Core Competencies –level 1
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.
This is a national position and as such only Egyptian citizens and legal residents with authorization to work in Egypt at the time of the application will be considered.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Interested candidates are expected to submit their full application before March 18, 2024 – Cairo time through the following links.
For internal Candidates:Â Internal job posting
External Candidates:Â External job posting
In addition, please note that only the applications which would have been duly done, and which would have been submitted and received through IOM website within the announced time frame would be valid and considered for the announced vacancy.
Kindly note that for efficiency reasons, only shortlisted candidates will be contacted.
Tagged as: Egypt, International Organization for Migration
AI: Hello human, I am a GPT powered AI chat bot. Ask me anything!