Finance Officer – Programme Grant (Retainer) Full Time

Dutystation: Addis Ababa, Ethiopia

Functional responsibilities

• • Ensure that proper procedures are followed and ascertained in the process of budget utilization through the proper control and follow-up procedures in place
  • Enhancement of the Channel-2 grants financial management at all levels
  • Ensure preparation and submission of accurate and timely financial report to appropriate bodies (development partners, government body)
  • Communicate with development partners on the general financial management, internal control, audit and related issues
  • Develop disbursement plan and facilitate disbursement of funds
  • Ensure that Memorandum of Understanding is signed with implementers where ever required and adhered to.
  • Review fund transfer request from program against the signed MOU, before fund is transferred to regions and Agencies
  • Ensure that the fund is only used for the intended purpose
  • Ascertain that grant agreements are complied to and adhered to.
  • Ensure that the MOH advances accounts are reconciled periodically with regions and other implementing entities
  • Ensure that procurement advances given to procurement agencies are settled and reconciled timely or periodically
  • Establish maintain and coordinate the implementation of accounting and accounting control procedures
  • Ensure that the financial management system of the MOH is strengthened at all levels
  • Support on designing and follow-up implementation of proper internal control procedures to secure resources
  • Analyze and review budget and expenditure monitor and review accounting related system report for accuracy and completeness
  • Review management reports and enhance the reporting formats and contents as per the requirement and needs;
  • Resolve accounting discrepancies
  • Involve in grant budget/work plan preparation and closure process
  • Recommend, develop and maintain financial data base, computer software systems and improved manual filing systems
  • Harmonize financial reporting system of government and donor funds
  • Supervise the input and handling of financial data and report for the company automated financial system
  • Ensure that proper financial management system is being applied for managing donor funds at the regional bureaus
  • Ensure that periodic supportive supervisions and review meetings are done with the regional health bureaus and agencies
  • Closely follow up budget control, utilization and variance identification on the grants assigned on through a day-to-day budget control and periodic reports preparation
  • Build the capacity and coach the staff of the Finance Executive Office and regional and agencies’ staffs
  • Closely follow up Global Fund, Italian cooperation grant , SDG-PF, World bank African CDC grant in particular and other grants assigned in general.
  • Perform any other duties as assigned

Education/Experience/Language requirements

Education

• A first University Degree (Bachelor’s) in Accounting, Finance, Business Administration, or a related discipline is required.
• An advanced University Degree (Master’s) in Accounting, Finance, Business Administration
  or a related discipline is an added advantage

• Certifications/ professional qualification in CPA, ACCA, CIMA or similar field is an asset.

Experience

• A minimum of two (2) years professional work experience with proven ability to analyze program and prepare donor’s reports and projections is required.
• Knowledge of project management, proposal development, planning, and costing activities is an asset.
• Experience in promoting teamwork in the Ministry of Health and other stakeholders is an asset.
• Familiarity with health systems policies and sectoral reform processes is an asset.
• Competency in the use of computer software like Google suite applications is an asset.
• Good analytical, diplomatic and negotiation skills is an asset.