Human Resource and Administrative Officer – International Medical Corps – Nigeria

BACKGROUND

International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

International Medical Corps has been operating in Nigeria since November 2013. It currently has its country office in Abuja and field offices in Kano, Sokoto, Damboa, Dikwa and Maiduguri where it is implementing emergency Water, Sanitation, Hygiene (WASH) and Protection programs, and also building capacity of local health systems and structures, ensuring the provision of quality, accessible Nutrition and Health Care.

International Medical Corps is therefore looking for a suitable candidate to fill the position of Human Resource and Administrative Officer to be based in its Damboa Office

HUMAN RESOURCE AND ADMINISTRATIVE OFFICER-DAMBOA

(For Nigerian Nationals only)

JOB SUMMARY

The Human Resource and Administration Officer reports directly to Senior Human Resource and Administrative Officer. The Human Resource & Admin Officer’s job is to assist to maintain HR programs and policies. The main responsibility of this position is to assist manage recruiting and staffing, performance management, training benefits and compensation administration, organizational development, employee counseling services, administration support to the program.

MAIN RESPONSIBILITIES

Ensuring compliance with Nigerian laws as well as with all IMC compliance and due diligence requirements in the field of Human Resources and Administration

Implementing HR programs and policies as needed by the organization.

Identifying, evaluating, and resolving human relations, employee morale, work performance, and organizational productivity concerns.

Ensuring smooth on boarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards, performance evaluations and other required processes are implemented on time and to high quality.

Directly supervise HR and Admin Assistants

Contributing to the creation of a positive work environment with a positive image and overall credibility of the organization notably through the code of conduct, ethics, values and stand-point with regards to internal and external actors.

Ensuring that administrative procedures are continually updated and implemented to high quality

Staff detail upload on Costpoint

Assist to develop and streamline HR practices and policies that are aligned to the organization’s strategy.

Provide direction to staff recruitment and employment contracts.

Maintain and update personnel & Insurance Files.

Preparation/processing of the monthly national staff payroll

Maintain and track staff leave

Oversee the provision of monthly communication tools for all Staff

Build, strengthen and share lessons learned with regard to HR best practices.

Liaise with Snr HR and Admin Officer to coordinate staff human resource matters

Assist in the implementation of employee orientation programs, supervision, and training needs and career development programs.

Facilitation of International/National staff movement – support planning and purchasing of air tickets and accommodation

In collaboration with line Manager, maintain expatriate legal status in Nigeria – work permits, visas and passes.

Ensuring compliance to regulations including personnel policies and records, Employee Laws and Issues.

Advocate and promote a healthy, creative and safe work environment

Supervise administrative support staff.

Other related assignments as assigned by the supervisor. Ensure compliance with HR policies and the local labor law in all procedures and processes

In collaboration with line Manager, coordinate staff recruitment and exits, introductions, trainings, staff benefits etc. on field office level

Ensure that staff records are up to date and filed appropriately

Ensure reporting, documenting and payment of staff benefits, so

Ensuring proper preparation of purchase request forms and local purchase orders.

Arranging meetings as tasked and take minutes when required

Maintaining office supplies and coordinating any necessary maintenance as required

Ensure the office is well supplied with stationery and other office essential materials

Providing general administrative support to the team as required

Supervise the storage and issuing of office supplies

Organize equipment as and when required.

Any other task as requested by supervisor

REQUIRED SKILLS:

Demonstrated proficiency with Microsoft Word, PowerPoint and Excel.

Ability to negotiate contracts.

Excellent communicator with ability to speak, write and read the English language.

Able to establish and maintain healthy working relationships with people in course of work.

QUALIFICATION:

Degree in Human Resources, Industrial relations, Business Administration or other relevant degree from an accredited university

At least 2 years’ experience in similar role, preferably with a non-government organization.

Ethical Conduct for IMC Staff

The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
.
Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive