Assist teams and executive offices in the preparation of budgeted annual plans and reports for their respective programs
Assist with resolving administrative problems, coordinating activities, and analyzing data in regards to administrative tasks
Assist with the follow up and timely update on work results of executive offices under Office of the Minister, including work plans, reports as well as action items assigned to executive offices
Support the Office of the Minister with administrative requirements for the project
Support with weekly scheduling for the project and the office of the minister to work in an aligned manner
Provide support with travel management, including booking, coordinating and arranging hotels, settling visas, work permits, and residence cards and liaising with travel colleagues in UNOPS
Being a point of contact for programme personnel and external stakeholders such as the office of the Minister, to gather and liaise with specialist colleagues when needed.
Assist in correspondence: tend to calls, draft messages, and help provide information and administrative support when needed for the programme colleagues
Assist with providing reminders to colleagues on specific administrative milestones, such as performance evaluations and timely performance feedback to personnel
Perform other duties as assigned by the Project Manager and within the scope and objective of the role
Expected Deliverables
Administrative and program assistance supports to the minister and state minister’s office to ensure a smooth programme administration
Education/Experience/Language requirements
Education
Completion of Secondary education or high school diploma is required.
Diploma or Bachelor Degree in Secretarial Science and office management and other related fields is desirable.
Experience
A minimum of four (4) years of relevant work experience in facilitating and organizing meetings and workshops experience in office management, recording minutes writing and compiling proceedings of meetings is required.
Competency in computer and software skills, particularlyproject and task management tools are desirable.
Ability to multitask, clearly communicate both verbally and in written form, excellent interpersonal skills and strong work ethic are assets.
Experience working in similar positions preferably in the health sector is desirable.
Language
Fluency in spoken, written and reading English is required.
Knowledge of another UN official language is an asset.