Providing teams with the required technical support, guidance and training and increase field team’s grant management capacity, understanding of donor compliance and budget management through targeted training of staff.
Support the marketing and funding raising processes of the program, through management of funding proposals and of timely and accurate donor reports.
Development and management of all grants, with pro-active engagement.
Act as support for program development and strategy discussions in grants management.
Assistance in project development and monitoring
Support in development of programs in line with the regional strategic plans to ensure adherence to appropriate formats / requirements and integrity of the content;
Support in monitoring of progress in implementation of programs in line with COOPI and donor requirements. This includes development of appropriate plans, guidelines and monitoring tools;
Support to the regional coordination in keeping track of program / project schedules including timelines of submission of proposals, reports and other pertinent documentation.
Support to the regional coordination in the review and revising of reports (internal and external) from various programs and projects to ensure adherence to appropriate formats / requirements and the integrity of the content and language. Also to ensure external reports are submitted on time and records for the same maintained;
Maintain filling system (hard and soft copies) for the key / official documentation of various programs / projects;
Identification/selection/analysis/archiving/cataloguing pertinent documentation and technical resource centre.
Regional strategic planning
Support in research, review and analysis of documents / reports (donor strategies, coordination/cluster strategies, technical and security reports etc) from various sources with a bearing on COOPI strategies, plans and programs / projects in the region;
Assist in the development, review and monitoring implementation of the strategic plans for the regional office;
Assist in the development of monitoring and evaluation guidelines/criteria/ tools for monitoring and quality control functions;
Maintaining Institutional relationships
Support to the regional coordination in maintaining appropriate contacts, information sharing and relationships with other COOPI offices in the region, partners, coordination forums and donors as requested through correspondence or attendance of meetings;
Support to the regional coordination in the planning, liaison, organizing and conducting relevant regional events (workshops, training, meetings, missions etc).
Generally support the Programme Managers in the planning, and implementation of their programmesCorporate Competencies
Demonstrated integrity by modeling the COOPI values and ethical standards
Promotes the vision, mission and strategic goals of COOPI
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Has a good knowledge of the funding environment for Kenya and Somalia
Functional Competencies
Demonstrated experience in programme management, including the management of data , project proposal submission and reporting
Possesses strong people management skills, ability to work under tight deadlines and under stress, goal oriented and solution seeking mind set
Build strong relationships with colleagues, donors and other partners
Focuses on impact and result of the projects and responds positively to feedback
Has excellent negotiation, analytical and strategic planning skills
Consistently approaches work with energy and positive, constructive attitude
Actively works toward continuing personal learning and development
Promotes knowledge sharing and learning culture in the office
